RFP Q & A for the FY2019 CoC Competition

The Springfield-Hampden County CoC held a bidders’ conference this morning for the FY2019 CoC Competition. The questions asked, and responses to the questions, are below.


Q. If a Rapid Rehousing provider requires participants to pay money into a saving account as a program requirement, can these funds count as match?

A. Funds can only be used as match if they pay for items that are allowable expenses under the CoC Program grant. 

Q. If more than one CoC program provider uses the same agency services for match (for example, employment services), can the CoC set a standard rate for the value of those services?

A. This question applies to use of third-party in-kind services as match. In the current grant year, there are no subrecipients using third-party in-kind services for match, so there are no common services to compare costs for across CoC programs.

When using third-party in-kind services as match, the services to be provided must be documented by a memorandum of understanding (MOU) between the recipient or subrecipient and the third party that will provide the services. Services provided  must be valued at rates consistent with those ordinarily paid for similar work in the recipient‘s or subrecipient‘s organization. If the recipient or subrecipient does not have employees performing similar work, the rates must be consistent with those ordinarily paid by other employers for similar work in the same labor market.  The MOU must establish the unconditional commitment, except for selection to receive a grant, by the third party to provide the services, the specific service to be provided, the profession of the persons providing the service, and the hourly cost of the service to be provided. During the term of the grant, the recipient or subrecipient must keep and make available, for inspection, records documenting the service hours provided.


Q. Do renewal applicants just need to update and resubmit information in esnaps?

A. That is all that is required in esnaps. Be aware that there are additional documents which must be submitted to the City of Springfield Office of Housing prior to the RFP deadline—these are in addition to the esnaps submission, and are described in the Request for Proposals.


Q. If an existing grant recipient wants to add more units, should they submit a new application for those units?

A. If an existing program wants to add more units of the same type as the current program, they should submit an application for an Expansion If the new program is different from the existing program, they should submit a New project application.


Q. Can domestic violence bonus projects serve victims of sexual assault or sex trafficking?

A. These projects may serve victims of sexual assault or sex trafficking, as long as, at the time of entry to the program, the participant is fleeing or attempting to flee sexual assault or sex trafficking. Note that all persons served by Domestic Violence Bonus Projects must qualify under section (4) of the homeless definition, which requires that they be fleeing or attempting to flee domestic violence, dating violence, or stalking (which HUD has clarified may include sexual assault or sex trafficking).


Q. Does the Springfield-Hampden County CoC have any existing Joint Transitional Housing-Rapid Rehousing Programs?

A. No.

Request for Proposals (RFP) for Springfield-Hampden County CoC Competition released

The Springfield-Hampden County Continuum of Care has opened the local competition for projects to be included in the CoC’s application to HUD.

Click the link below for the Request for Proposals, including more information about eligible projects and how to apply:

FY2019 Springfield-Hampden County CoC Competition RFP

New, expansion and renewal applications are due no later than August 30, 2019 at 4 pm.

FY19 CoC NOFA now available

HUD has released the FY19 CoC Program Notice of Funding Availability. This is the document that sets the timeframes and guidelines for the CoC application. Now that it is out, the CoC will create the guidelines for the local competition for programs. Our full application is due to HUD September 30, 2019, so we will start and complete our local competition in the upcoming three-month period.

This competition includes:

  • Bonus Project availability, with new guidelines
  • Bonus Domestic Violence Project Availability

Stay tuned for more information!

Homeless Provider Summit on Opioids

I’m forwarding along this notice I received:

Homeless Provider Summit: Springfield and Western Mass Communities

April 10, 2019
Wednesday, April 10, 2019 from 9:00 AM to 3:00 PM EDT
Add to Calendar

One Monarch Place
Springfield, MA 01144
Driving Directions

Join us for a day-long Summit for homeless service providers working on the front line to share and learn from each other and experts. Promising policies and practices will be shared around the topics of opioid overdose prevention, response, and postvention.

Click on the link below to register or RSVP.
Register Now!
The Summit is free to attend so please register and share this email with your colleagues. Registration is limited to 5 individuals per organization.
We look forward to seeing you at the Homeless Provider Summit on April 10th.

Health Resources in Action

Gracie, Jen, and LJ
email: njones@hria.org
phone: 617.279.2240 ext. 599

Youth News – there’s a LOT going on!

We had a couple great meetings today on youth homelessness. The first, which was about setting the stage for the next 4 months of work on youth homelessness, brought together some of our non-traditional partners, We will repeat this information and discussion at next week’s meeting of the CoC Board of Directors.


We were joined by our consultant team who are working on youth homelessness at the national and state level, who told us that now is the time to do this work. There is more attention, efforts and funding being directed at youth homelessness than ever before, and there has been great learning in communities throughout the country about the scope and characteristics of youth homelessness and what it takes to prevent and end it. In addition, the state of Massachusetts has recently created a plan to end youth homelessness and is supporting this work in all regions of the state through both program funds and technical support.

We did a quick look at what our system is now, and found a mix of some bad news but great opportunity.

Wordcloud 2 (2)

We are ready to seize this moment now and use the focus and energy to make a difference in our community!


With support from the state and a talented team of consultants, we are beginning a needs assessment to help us drill down and understand the youth in our community who become homeless, what their needs are, what services we have and what’s missing, and how we work together. The goal of the 4-month process is to help us organize and move toward a better system. We’ll start this by looking together at data and lived experience in our existing system, working together to identify next steps, and then moving ourselves in the direction of a better response. We know that youth homelessness is a complex social problem that happens at the intersection of many systems, so we are inviting all the systems to the table to learn how we can work collaboratively to drive better outcomes.

We know that youth and young adults must be partners with us in this work. We are working with Jamila Bradley, who has helped to create partnerships between young people and adults in other communities, to help us break down barriers and move toward authentic conversations and shared decision-making at the community system change level. Jamila told us today that she is also challenging each of us to do this within our own organizations.

In March and April, our team will conduct focus groups, contact key stakeholders, analyze data and begin our partnership with young people. We plan to reconvene with all of our partners in early May to share what we have learned and talk about next steps.


In a separate but complementary process, we are one of two cities that are part of a national project that is designing interventions to reduce the flow from foster care to homelessness. Today we gathered a number of youth and homeless service agencies to tease out the experiences for youth as they enter and then leave or age out of foster care, and what comes next.  DCF, DYS, Roca, the Children’s Study Home, the Springfield Juvenile Court, the Key Program, Gandara, CHD, and Friends of the Homeless brought their daily work into the room to help us gain deep understanding of the journey that youth experience as they move through the foster care system and into their adult lives.

Our design team will synthesize what we learned from this today, and share it back to us, and also repeat the process with a small group of youth who have been through the foster care system. From there this learning will point to places where interventions can lead to better outcomes.

Journey mapping 2


We will be in touch with some of you to ask you to participate in a focus group or an interview.

We also hope you will also help identify young adults who are willing to talk about their experiences of the systems in our community. We will compensate participants $25 for an hour and a half of their time. There are two upcoming young adult focus groups:

  • Young adults (18-24) with experience of unstable housing – Friday, March 8, 2:30-4
  • Young adults with experience of foster care (and possibly also experience of unstable housing after foster care) – Tuesday, March 19, 2:30-4

We are seeking young adults for both groups that have had many different types of experiences. If you know someone who is interested in participating, or someone who would like more information about what the experience will be live, please contact Gerry McCafferty; gmccafferty@springfieldcityhall.com


In our meetings today, we mentioned a few key resources related to this work.

Massachusetts State Plan to End Youth Homelessness: https://www.mass.gov/files/documents/2018/05/01/Massachusetts%20State%20Plan%20to%20End%20Youth%20Homelessness%20-%202018.pdf)

Missed Opportunities: Youth Homelessness in America (National Estimate): http://voicesofyouthcount.org/brief/national-estimates-of-youth-homelessness/

Toward a System Response to Ending Youth Homelessness: https://youthcollaboratory.org/sites/default/files/attachments/2018-11/Chapin%20Hall%20Youth%20Collaboratory%20Toward%20A%20System%20Response%20To%20Youth%20Homele….pdf


Focus on Youth! Meeting March 1

The Springfield-Hampden County Continuum of Care has a LOT going on around youth homelessness!

  • New state grant funds
  • Coordinated work focused on youth engagement
  • Needs assessment: in progress
  • Part of a national project on the foster care-youth homelessness connection
  • Strategizing to win a Youth Homelessness Demonstration Program (YHDP) grant
  • Planning for the annual statewide survey of homeless/unstably housed youth–April/May 2019

We are moving into a 4-month focused effort to improve our response to youth homelessness. Want to know more? Want to get involved?

→ Join us! Friday, March 1, 9-10:30 am,  Springfield Union Station-second floor conference room, 55 Frank B Murray St., Springfield ←

Parking is free in the garage with the linked PARKING PASS on your dashboard.

FY2018 CoC Competition Awards

HUD has released the FY2018 CoC Competition Awards. These are for grants that will start July 1, 2019.  All existing programs has been renewed, and we have been awarded two new grants. Here are our FY2018 grants:


  • Catholic Charities RRH, $465,652
  • CHD Family PSH, $362,647
  • CSO-FOH Coordinated Assessment, $250,000
  • CSO-FOH PSH, $246,806
  • Gandara SHINE RRH, $415,760
  • MHA Consolidated S+C, $645,696
  • RVCC CoC Program, $316,661
  • SMOC – Bowdoin/Tranquility Home, $65,373
  • Viability Next Step, $531,169
  • VOC Scattered Site Family Supportive Housing, $131,271
  • Way Finders Turning Point, $65,112

New Projects

  • CHD PSH Family Expansion, $222,945
  • DV Coordinated Entry (YWCA and Womanshelter), $288,263

Also, funds to operate the CoC

  • HMIS, $61,992
  • CoC Planning Project, $119,619
  • UFA Costs Project, $79,745

Our total grant is $4,218,711, an 11% increase over our FY17 grant.