DATE CHANGE! CoC Board of Directors meeting

The meeting scheduled for May 25 has been RESCHEDULED.

The Springfield-Hampden County CoC Board of Directors is meeting:

                Friday, June 9, 9 – 11 am

                Springfield Municipal Operations Building conference room, 70 Tapley St.

This is an open meeting, meaning that anyone from the CoC is welcome (whether or not on the Board).


  • Final 2017 point-in-time count report & news from the Youth Count
  • Status of Coordinated Entry & next steps
  • Built for Zero campaign—info from our team’s DC Learning Session trip
  • Filling Board vacancies

Guidance for CoC Grantees

Existing CoC grantees–

[Please note: this information is only relevant to you if you currently receive a CoC grant from the Springfield-Hampden County CoC. The current CoC grantees are Catholic Charities, CHD, FOH, Gandara, WayFinders, HRU, MHA, SMOC, RVCC and VOC.]

As you have already been informed, all grants are being shifted to fiscal year terms, meaning that all grants are being shifted to having the same start dates (July 1) and end dates (June 30).

In order for this shift to take place, some grants will have shortened grant periods, and some will have extended grant period. All grants will have continued funding through June 30, 2018. Funding after that date will depend on successful funding in the FY17 CoC competition, which will take place in the next several months.

HUD has provided the following information about how the shift will happen:

  1. If your current grant expires prior to or on June 30, 2017, the existing grant will expire as usual, and the APR will be due 90 days after expiration of the grant. Your new grant will start the day after the existing grant ends, and will continue to June 30, 2018, even though that is longer than 12 months–the grant amount will be increased to cover the additional months. The next APR will be due Sept. 30, 2018.
  2. If your current grant is set to expire after June 30, 2017, the City will be amending the current grant so that it will now end June 30, 2017, and your new 12-month grant will begin July 1, 2017. The APR for your current grant will be due Sept. 30, 2017, even though you will be reporting on fewer than 12 months. Your next APR will be due September 30, 2018.

The CoC has set up a call-in information session for grantees with questions about this process. The session is OPTIONAL, and is for you to have the opportunity to ask questions. There will not be a presentation at the session. The session will take place Wednesday,  May 24 at 9:30 am. The call-in number is 1-866-710-5357, Participant Code:  2283427.

Save the date: CoC Board of Directors meeting May 25

The CoC Board of Directors will meet Thursday, May 25, 2017, 3:00 – 4:30 at the offices of the Mental Health Association, 995 Worthington St., Springfield. The meeting is open to the full CoC.

Stay tuned for a full agenda. Some big items we will discuss are the DC Learning Session that 6 of us attended in April, and replacement of the Homelink system we have been using for coordinated entry–the new system will cover all populations and we will be looking for your ideas as we build it out.

Your Built for Zero team is hard at work in DC

We’ll be coming home with terrific ideas and a workplan for the next four months. But tonight we kicked back to watch the lip sync competition.

Learning session #2 will be September 12-13 in Chicago…start thinking now about representing our CoC there. (I mean to learn–you won’t have to lip sync, I promise!)

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USICH notes on the FY17 CoC Competition

Lindsay Knotts, USICH Policy Director, provides some early information about the CY17 CoC Competition:

On April 10, the U.S. Department of Housing and Urban Development released its FY17 Notice of Opportunity to Register and Other Important Information for Electronic Application Submission for the Continuum of Care (CoC) Program Competition. Registration closes on May 1 at 8 p.m. Eastern.

I’m sure you’ve combed through the Notice already and are beginning the process of registering. As you prepare to do so, we want to offer our quick analysis of what’s included. There are a few changes that may have caught your eye:

  • The addition of a new Joint Transitional Housing and Rapid Re-housing Component project type
  • New opportunities for reallocated projects
  • Emphasis on merging CoCs to address funding challenges and create efficiencies
  • A new Grant Inventory Worksheet process

New Joint Component Project Type

HUD created a new Joint Transitional Housing and Rapid Re-housing Component (“Joint Component”) project type to allow communities to provide low-barrier, temporary housing while individuals and families are being quickly and seamlessly connected to permanent housing through a rapid re-housing intervention. Current HUD funding for transitional housing does not allow recipients to use grant funds to pay for financial assistance, including short- or medium-term rental assistance to help households residing in transitional housing move into permanent housing. By allowing CoCs to create a project that combines transitional housing and rapid re-housing, individuals and families will have access to low-barrier temporary housing and the financial supports necessary to help them quickly move into and sustain permanent housing.

We believe that this new project type enhances rapid re-housing and supports our shared vision for developing flexible systems that can offer housing opportunities tailored to the distinct and varied needs of households. Joint component projects may be particularly impactful in high-cost communities with high numbers of people experiencing unsheltered homelessness. In such communities, it can be difficult to quickly connect households to permanent housing opportunities because rents are high and affordable housing units are limited. Providing such connections is further complicated where emergency shelter bed space or other crisis housing resources are limited.

The joint component project type is aligned with an overall emphasis on building systems that are oriented toward Housing First approaches. Programs cannot impose preconditions to entry or participation in services in either the transitional housing or the rapid re-housing portion of the project. In addition, the search for permanent housing must begin as soon as the household enters the transitional housing portion of the project, and providers should connect participants to rapid re-housing as soon as they express a desire to do so.

Because this joint program component project is available to any individual or family experiencing homelessness, it can be an important tool to target resources for specific populations, such as: survivors of domestic violence; unaccompanied youth, including pregnant or parenting youth; or individuals in early recovery from a substance use disorder who may desire more intensive supports. The joint component project is particularly well-suited for addressing the housing needs of survivors of domestic violence and their families who have higher safety and security needs or who are navigating significant legal or financial challenges. Creating joint component projects will allow providers to offer seamless, tailored wrap-around services and supports to participants as they move from temporary to permanent housing.


In the FY17 Competition, HUD plans to allow the use of reallocation to create the following new projects:

  1. Permanent supportive housing projects that will primarily serve individuals and families experiencing chronic homelessness, including unaccompanied youth
  2. Rapid re-housing projects for individuals and families experiencing homelessness, including unaccompanied youth, coming directly from the streets or emergency shelter, or persons fleeing domestic violence situations and other persons meeting the criteria of paragraph 4 of the definition of homelessness
  3. Joint component projects, as described above
  4. Dedicated HMIS projects
  5. Supportive Services Only (SSO) projects for centralized or coordinated assessment systems

This range of options for reallocating funding increases a CoC’s flexibility in creating the types of programs that meet the distinct needs and strengths of communities.

CoC Mergers

HUD puts additional emphasis on merging CoCs in this Notice. We believe their intention is to provide a mechanism for smaller CoCs across the country to come together to implement broader system-level efforts, such as improving data collection through HMIS and the Point-in-Time Count, and developing and implementing coordinated entry processes. While the merger process may be challenging, there are likely to be benefits for small CoCs that have historically not fared as well in the CoC Competition. Note that requests to merge must be submitted to no later than 5 days before the end of the CoC Program Registration Period on May 1. You should refer to the Notice for additional instructions.

Grant Inventory Worksheet

HUD has implemented a new Grants Inventory Worksheet (GIW) process as part of this year’s Registration. This year, the GIW will be pre-populated by HUD and posted to the Exchange instead of emailed directly to CoC points of contact. This allows CoCs and all recipients of CoC Program funding to simultaneously review the information. Any changes that need to be made must be completed on the GIW Change Form and submitted to your local field office for review. This will hopefully make your jobs a little bit easier throughout the Competition process.

As always, if you have technical questions about the registration process, contact the HUD Exchange Ask A Question. Once the NOFA is released, we’ll follow up with more in-depth analysis and our annual webinar to highlight key strategies for success.

INVITE: Built for Zero Team Learning Session, April 25-26, Wash.,DC

In 2017, Community Solutions will be coaching Built for Zero communities (like ours!) through 4-month Action Cycles. Based on the model of the Rapid Results Institute, the cycles will consist of learning-planning-doing-assessing.

The first Action Cycle will kick off with a two-day team learning session in Washington, DC on April 25-26. CoCs are encouraged to send teams of 4-8 people to the learning session to create the CoC’s action plan for May through August.

Should you be part of the Springfield-Hampden County team? Take a look at the built-for-zero-informational-calls materials to learn more. Community Solutions suggests the following possible team members:

  • CoC Representative or Key Leader
  • Data Collection & Sharing Person
  • Potential Chronic Team Participants
    • Homeless service provider that serves chronically homeless
    • Street outreach program administrator
    • Permanent supportive housing provider
    • Housing authority representative
  • Potential Veteran Team Participants
    • VAMC homeless service provider
    • HUD-VASH program manager
    • VA outreach/social worker
    • SSVF provider
    • Veteran service provider
    • Housing authority representative

Community Solutions will pay for at least two individuals to attend, and the CoC expects to be able to sponsor others (not sure how many yet, but we’re working on it!). If you are interested in being part of our CoC’s team, please contact to discuss.

We’ve done great work in the last year–this is a terrific opportunity to push ourselves to the next level. Come join our team!